How Foreign CEOs Can Register a Company in Japan (Step-by-Step Guide)

For international CEOs ready to establish a formal presence in Japan, registering a company is the first concrete step toward expansion. While the process is structured and well-defined, it involves specific legal and administrative tasks that require careful attention. This guide breaks down the steps foreign executives must take to register a business in Japan successfully.

Step 1: Choose Your Company Type (KK or GK)

Before anything else, decide whether to form a Kabushiki Kaisha (KK) or a Godo Kaisha (GK). Each has distinct benefits regarding cost, complexity, and brand perception (see previous article).

Step 2: Secure a Japanese Business Address

A local address is mandatory for registration. CEOs without a physical presence often use a virtual office or co-working space as their registered office.

Step 3: Draft Articles of Incorporation

These foundational documents define your business purpose, capital, directors, and share structure. For KK, the articles must be notarized; GK does not require notarization.

Step 4: Deposit Capital

You’ll need to open a temporary bank account under the founder’s name and deposit the initial capital. After registration, you can convert this into a corporate account.

Step 5: Submit Application to Legal Affairs Bureau

Prepare and submit all documents including:

• Articles of Incorporation

• Director consent forms

• Capital deposit certificate

• Personal seal certificates (inkan)

Processing time is typically 1–2 weeks.

Step 6: Receive Company Registration Certificate

Once approved, you’ll receive an official registration certificate and company seal registration. These are essential for opening bank accounts and signing contracts in Japan.

Step 7: Register with Tax and Social Insurance Offices

You must notify:

• National Tax Office

• Local Tax Office

• Labor Standards Office

• Pension Office

This step ensures compliance and enables hiring staff legally.

Additional Notes for Foreign CEOs

• If you are not a resident of Japan, appointing a local representative director (for KK) may be required.

• Language support and certified translations may be needed for official documents.

• Consider hiring an administrative scrivener (gyoseishoshi) to streamline the process.

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Timeline & Estimated Costs

• Timeframe: 4–6 weeks

• Cost Estimate:

  • KK: ¥200,000–¥300,000

  • GK: ¥100,000–¥150,000

    
    

Let’s Make Your Japan Entry Smooth and Compliant

We help foreign CEOs like you register companies in Japan with full legal and logistical support. From documentation to ongoing compliance, we’ve got you covered.

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